Employee Policy - KathaFrames

Kathaframes – Every Frame Tells a Story

1. Company Vision

Every employee contributes to the growth and success of Kathaframes. We expect professionalism, creativity, accountability, teamwork, dedication, and client satisfaction in every project.

As a growing startup, every team member plays an important role in achieving company goals and delivering quality work to clients.

KATHAFRAMES MISSION & VISION

Our Mission

At Kathaframes, our mission is to create powerful visual stories that inspire, engage, and connect people through creativity, innovation, and excellence in video production.

We are committed to delivering high-quality content, exceptional client experiences, and meaningful storytelling while building a culture of teamwork, integrity, learning, and continuous growth.

Our Vision

To become one of India's most trusted and innovative media production companies, recognized for delivering world-class creative content, cinematic storytelling, and exceptional production services across industries.

We aspire to build a company where:

Creativity drives innovation.
Every employee contributes to growth.
Clients become long-term partners.
Quality is never compromised.
Learning and development are encouraged.
Great people create great results.

Our Core Values

One Idea
Every great project begins with a powerful idea.

One Team
Success is achieved through collaboration and mutual support.

One Vision
We work together toward shared goals and long-term growth.

Great People
People are the foundation of our success.

Great Culture
Respect, accountability, honesty, and teamwork define our workplace.

Great Results
We focus on delivering measurable value and exceptional outcomes for our clients.

2. Business Scope

Kathaframes primarily operates in:

Video Production
Video Editing Services
Corporate Films
Podcast Production
Studio & Equipment Rental
Photography Services
Event Coverage
Documentary Production
Creative Content Production

Based on client requirements, the company may undertake:

TV Commercials (TVCs)
Brand Films
Product Shoots
Promotional Videos
Corporate Branding Projects
Other media production services approved by management

Employees shall perform duties assigned by management within their role and capability.

3. Employment Term & Notice Period

Probation Period

The first four (4) months of employment shall be considered a probation period.

Notice Period During Probation

Either party may terminate employment by providing: 30 Days Written Notice or salary in lieu of notice as approved by management.

Confirmation Period

Upon successful completion of probation, the employee becomes a confirmed employee.

Notice Period After Confirmation

Employees who have completed one (1) year or more of service shall provide: 60 Days Written Noticebefore resignation.

The company reserves the right to waive or reduce the notice period at its discretion.

Employees shall complete all assigned handovers before final clearance.

Performance, Productivity & Startup Work Culture

Kathaframes operates as a startup where every employee's contribution directly impacts project delivery, client satisfaction, and business growth.

Employees are expected to:

Perform assigned duties responsibly and professionally.
Maintain productivity and work quality standards.
Complete tasks within agreed timelines.
Support team members and company objectives.
Take ownership of assigned responsibilities.
Follow instructions provided by management.

The company will not tolerate:

Repeated negligence.
Careless or lazy work.
Poor performance after reasonable guidance.
Intentional delays in assigned work.
Failure to complete assigned responsibilities.
Conduct that negatively affects team productivity or project delivery.
Repeated failure to meet deadlines.
Unprofessional behavior impacting clients or colleagues.

Employees who repeatedly fail to perform their duties despite warnings, coaching, or performance improvement opportunities may be subject to disciplinary action, including termination of employment.

Business Requirements & Project Availability

As project requirements may vary, the company reserves the right to:

Reassign employees to different projects.
Modify work schedules.
Adjust team structures.
Reorganize departments based on business needs.

In situations where there are insufficient projects, business slowdown, operational restructuring, client loss, or other business-related requirements, the company reserves the right to separate employees from service in accordance with applicable laws, notice requirements, and company policies.

Project Abandonment Policy

If an employee stops working, abandons, or leaves any assigned project incomplete without prior approval from management, the company reserves the right to take disciplinary action.

If such abandonment causes project delays, client dissatisfaction, financial loss, or operational disruption, the company may:

Deduct salary as permitted by applicable laws and company policy.
Withhold incentives, bonuses, or pending payments.
Recover losses incurred due to the employee's negligence or misconduct.
Take disciplinary or legal action where necessary.

Unauthorized absence or refusal to complete assigned project responsibilities may result in salary deductions for the affected period.

4. Professional Conduct

Employees shall:

Treat clients, colleagues, vendors, freelancers, and management respectfully.
Maintain honesty and integrity.
Avoid misconduct, discrimination, bullying, or harassment.
Protect the reputation of Kathaframes.
Follow ethical business practices.

5. Project Scope, Editing & Revision Policy

Standard Revisions

Projects include only revisions approved in quotations or agreements.

Permitted revisions:

Text corrections
Logo changes
Music replacement
Color correction
Minor editing modifications

Additional Work

The following are considered extra work:

New scenes
New graphics
Additional animations
Script modifications
New deliverables
Format changes
Major restructuring

Additional work requires:

Management approval
Client approval
Advance payment where applicable

Employees shall never promise unlimited revisions.

6. Video Shoot & Reshoot Policy

Chargeable Reshoots

Additional charges may apply when reshoots occur due to:

Client requirement changes
Location changes
Talent changes
Script revisions
Missed client instructions
New creative requests

Non-Chargeable Reshoots

Reshoots caused by:

Technical failure
Internal production errors
Company-approved mistakes

shall be reviewed by management cut in salary.

7. Raw Files & Project Assets

Unless specifically included in the agreement:

Raw footage
Project files
Source files
Editable files

shall remain the property of Kathaframes.

No employee may share project assets without written management approval.

8. Confidentiality & NDA

Employees agree to keep confidential:

Client databases
Pricing structures
Quotations
Marketing strategies
Vendor information
Project files
Creative concepts
Internal operations
Financial information

Confidentiality obligations continue even after employment ends.

Any violation may result in:

Immediate termination
Legal action
Financial recovery of damages

9. Non-Solicitation & Client Protection

Employees shall not:

Approach company clients independently
Divert company business
Share client information
Encourage clients to leave Kathaframes
Poach employees, freelancers, or vendors

This restriction applies during employment and for 12 months after leaving the company.

10. Conflict of Interest

Employees shall not engage in:

Competing businesses
Unauthorized freelance work
Side projects conflicting with company interests

without written management approval.

11. Attendance & Working Hours

Employees shall:

Report on time
Inform management regarding delays
Maintain attendance discipline

Repeated violations may result in disciplinary action.

12. Leave Policy

Leave requests must be approved by:

Reporting Manager
HR Department

Unauthorized leave may result in:

Salary deductions
Performance review impact
Disciplinary action

13. Client Communication Policy

Employees shall not commit to:

Pricing
Discounts
Refunds
Timelines
Additional services

without management approval.

14. Company Asset Policy

Employees shall protect:

Cameras
Lenses
Drones
Lighting equipment
Hard disks
Computers
Studio equipment

Loss or Damage of Company Property

Employees are responsible for the proper care and handling of company equipment and assets.

If any company property, equipment, accessories, storage devices, or production assets are:

Lost
Damaged due to negligence
Misused
Stolen due to employee negligence

the employee may be required to compensate the company for the repair, replacement, or recovery cost, as determined by management.

The company reserves the right to recover such costs from salary, incentives, or other dues in accordance with applicable laws.

15. Work From Home Policy

WFH is subject to management approval.

Employees must:

Meet deadlines
Maintain productivity
Attend required meetings
Submit progress reports

16. Performance Reviews

Performance will be evaluated based on:

Productivity
Quality
Attendance
Teamwork
Client satisfaction
Professional conduct

Salary revisions and promotions are based on performance and company growth.

17. Internship Policy

Interns must:

Follow company policies
Protect confidential information
Complete assigned tasks

Certificates are issued only upon successful completion and approval.

18. Disciplinary Actions

Violations may result in:

Verbal Warning
Written Warning
Salary Hold
Suspension
Termination
Legal Proceedings

Applicable violations include:

Data theft
Fraud
Confidentiality breaches
Unauthorized absence
Client poaching
Equipment misuse
Project abandonment
Negligence causing financial loss to the company
Repeated poor performance
Failure to perform assigned duties
Repeated careless or negligent work

19. Employee Benefits

Subject to company performance and management approval:

Performance incentives
Project bonuses
Learning opportunities
Career development programs
Recognition awards
Team celebrations

20. Acknowledgement

I confirm that I have read, understood, and agree to comply with all policies, NDA obligations, confidentiality requirements, and company rules outlined in this document.

I further acknowledge that any loss caused to the company due to negligence, poor performance, project abandonment, misconduct, or damage/loss of company property may result in disciplinary action, salary deductions, recovery of losses, or legal proceedings as permitted by law.

Employee Name: ______________________________

Employee Signature: _______________________

Date: ________________________________________

Authorized Signatory (Kathaframes): _______________________

Company Seal: _______________________________________